"MTTBox is the tool for a complete and efficient management of company bills of costs".

Highlights

CASH ADVANCES MANAGEMENT

Virtual portfolio for the disbursement of advances in view of future travels

BILLS OF COSTS MANAGEMENT

Create, approve and pay company expenses

REIMBURSEMENT MANAGEMENT

Payment of reimbursement of expenses: any payment method available (cash, bank transfer or paycheck deposit) according to company rules and regulations.

Let your employees fly
not travel expenses

MTTBox
real time expenses

Advantages

Ease

intuitive tool
flexible
user friendly

Efficiency

automation of processes that can be suited to client's needs
time-saving for those who travel and for administrative staff

Reduction of the costs

of management, related to reimbursement process
of travel, thanks to a prompter monitoring of the requested reimbursement

Rapid ROI

maximization of company return on investment

APPROVAL PROCESSES MANAGEMENT

Approval Processes Managemnet

to guarantee the correct validation and approval of bills of costs; MTTBox application enables the modification of these processes according to the real needs of the client

EXPENSES CLASSIFIED BY TYPE

Expenses classified by type

several types to choose from, in order to classify expenses and have a more precise expenses analysis

REQUEST FOR CASH ADVANCES

Request for cash advances

Request for cash advances via virtual portfolio, in view of future travels.
The request is treated in a specific approval process handled by the traveler's manager and the accountant.
The cash advance is then deducted from the next reimbursement requests, until the balancing of accounts is restored: any possible balance due can be reimbursed to the company, via its accounting office

ROUTE MANAGEMENT

Route Management

Management of the route and related reimbursements: kilometers can be registered in the balance sheet, recording the place of departure and arrival, and any possible intermediate stops

DELEGATION FUNCTION

Delegation Function

specifies one or more delegates to create, insert and approve bills of costs, in the name and on behalf of the delegator

ELECTRONIC STORAGE
Electronic Storage
Electronic storage of receipts eliminates hard copy and provides benefits, such as:
storage costs
document quality
traceability

DRAG&DROP SYSTEM

Drag&Drop System

to associate receipts, expenditures and bills of costs in a rapid, intuitive and high-performing way

RECEIPTS CONTROL

Receipt Control

Digital acquisition of the receipts for a fast and mistake-free bills of costs management and a more efficient monitoring of expenditures. Available also in Cloud

LIMITS OF LIABILITY AND EXPENDITURES MANAGEMENT
Limits of Liability and Expenditures Management
daily or single expenses, according to company policy: these limits of liability are lines that cannot be overcome in the user report of expenses and can generate automatic alerts for the managers of the approval process
Expenses with prepaid credit cards (Telepass, fuel cards, credit cards)
Expenses made by the appointed travel agency via a standard import track

SOFTWARE INTEGRATION
Software Integration
expenses data can be exported and moved to the payment and attendance systems
management systems
HR systems: automatic import of users and corporate organization data

Creation of report

Creation of Reports

to meet report and analysis requirements related to the company bill of costs

MOBILE APP

Mobile App

Multi-device mobile app to collect receipts via mobile

Functions

Benefits

Traditional hard-copy approval processes, usually slow and poorly controlled, are replaced with an efficient automated digital approval process

Reduction of bills of costs management time: faster and more efficient compiling and payment of bills of costs

Automation of cash advances requests

Expenses control

Monitoring of any types of expenses via personalized reports

Implementation of travel policies according to limits of liability

Delivery Model

Cloud or on-premises

According to client's needs, MTTBox is available in cloud or on-premises, directly installed on the client server.

Both solutions provide many advantages:

Cloud:

Rapid setup of the standard solution
Cut of internal management costs
A single fee to use all the services
Rapid and frequent functions updates

On Premises:

Full adherence to the strictest security policies
Total control on the mode of access to the system (e.g. via VPN)
Independent management of the system

The Process

Contacts

Horsa Flow s.r.l

Operating office: via Manara, 2
20812 Limbiate (MB)

Phone +39 035 239703 - fax +39 035 4501209

email: enquiries@horsa.com
Official website: www.horsa.com