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"MTTBox is the tool for a complete and efficient management of company bills of costs".

Highlights

CASH ADVANCES MANAGEMENT

Virtual portfolio for the disbursement of advances in view of future travels

BILLS OF COSTS MANAGEMENT

Create, approve and pay company expenses

REIMBURSEMENT MANAGEMENT


Payment of reimbursement of expenses: any payment method available (cash, bank transfer or paycheck deposit) according to company rules and regulations.

 

Let your employees fly
not travel expenses

MTTBox
real time expenses

Advantages

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  • intuitive tool
  • flexible
  • user friendly
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  • automation of processes that can be suited to client's needs
  • time-saving for those who travel and for administrative staff
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  • of management, related to reimbursement process
  • of travel, thanks to a prompter monitoring of the requested reimbursement
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  • maximization of company return on investment

[Translate to English:] Portfolio Container

  • APPROVAL PROCESSES MANAGEMENT

    Approval Processes Managemnet

    to guarantee the correct validation and approval of bills of costs; MTTBox application enables the modification of these processes according to the real needs of the client

  • EXPENSES CLASSIFIED BY TYPE

    Expenses classified by type

    several types to choose from, in order to classify expenses and have a more precise expenses analysis 

  • REQUEST FOR CASH ADVANCES

    Request for cash advances

    Request for cash advances via virtual portfolio, in view of future travels. 

    The request is treated in a specific approval process handled by the traveler's manager and the accountant.

    The cash advance is then deducted from the next reimbursement requests, until the balancing of accounts is restored: any possible balance due can be reimbursed to the company, via its accounting office

  • ROUTE MANAGEMENT

    Route Management

    Management of the route and related reimbursements:  kilometers can be registered in the balance sheet, recording the place of departure and arrival, and any possible intermediate stops

  • DELEGATION FUNCTION

    Delegation Function

    specifies one or more delegates to create, insert and approve bills of costs, in the name and on behalf of the delegator

  • ELECTRONIC STORAGE

    Electronic Storage

    Electronic storage of receipts eliminates hard copy and provides benefits, such as:

    • storage costs  
    • document quality   
    • traceability
  • DRAG&DROP SYSTEM

    Drag&Drop System

    to associate receipts, expenditures and bills of costs in a rapid, intuitive and high-performing way

  • RECEIPTS CONTROL

    Receipt Control

    Digital acquisition of the receipts for a fast and mistake-free bills of costs management and a more efficient monitoring of expenditures. Available also in Cloud

  • LIMITS OF LIABILITY AND EXPENDITURES MANAGEMENT

    Limits of Liability and Expenditures Management

    daily or single expenses, according to company policy:  these limits of liability are lines that cannot be overcome in the user report of expenses and can generate automatic alerts for the managers of the approval process

    • Expenses with prepaid credit cards (Telepass, fuel cards, credit cards)
    • Expenses made by the appointed travel agency via a standard import track
  • SOFTWARE INTEGRATION

    Software Integration

    • expenses data can be exported and moved to the payment and attendance systems
    • management systems
    • HR systems: automatic import of users and corporate organization data
  • Creation of report

    Creation of Reports

    to meet report and analysis requirements related to the company bill of costs

  • MOBILE APP

    Mobile App

    Multi-device mobile app to collect receipts via mobile

Functions

Benefits

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Traditional hard-copy approval processes, usually slow and poorly controlled, are replaced with an efficient automated digital approval process

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Reduction of bills of costs management time: faster and more efficient compiling and payment of bills of costs

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Automation of cash advances requests

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Expenses control

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Monitoring of any types of expenses via personalized reports 

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Implementation of travel policies according to limits of liability

Delivery Model

Cloud or on-premises

 

According to client's needs, MTTBox is available in cloud or on-premises, directly installed on the client server.

 

Both solutions provide many advantages:

  • Rapid setup of the standard solution
  • Cut of internal management costs
  • A single fee to use all the services
  • Rapid and frequent functions updates
  • Full adherence to the strictest security policies
  • Total control on the mode of access to the system (e.g. via VPN)
  • Independent management of the system

The Process

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Contacts

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Horsa Flow s.r.l

Operating office: via Manara, 2
20812 Limbiate (MB) 

Phone +39 035 239703 - fax +39 035 4501209 

email: enquiries@horsa.com
Official website: www.horsa.com

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